A birthday party is a time for celebrations, and unlike most other events, birthday parties concentrate on one special person. Whether they are parents, spouses, or kids, birthday parties take effort, skills, and the following tips to celebrate their life and even show them how important they are:
Plan Ahead
Planning is important to ensure a successful, fun-filled, and stress-free birthday part. Let the planning starts a few weeks or months earlier to avoid last-minute mishaps of ruining the mood of the whole event.
Create a Guest List and Send Invitations
It is important to create a guest list before you send invitations so you can determine the number of people to expect at the party. When creating a guest list for a birthday party, it will be best to answer several questions, such as the following, to cover all the bases:
- How much should you account for attendees or no-shows?
- Will the venue of your birthday party accommodate the guests coming to the celebration?
- How many guests will your budget allow?
Have a Reasonable Budget
Divide your preferred amount between entertainment, birthday cake, catering, beverages, and venue rental to determine how much to spend to plan a special event. Also, know which options work best for the budget you have created, like choosing between renting a restaurant that will prepare and organize the party and cooking your own food.
Pick the Best Table Overlays
Regardless of the scale of the birthday party, decor, such as polyester table overlay toppers, is the best way to impart a sophisticated appeal. Using table overlays is also the best way to add a little touch of elegance, while inducing a spark of beauty you can’t attain by spreading ordinary tablecloths on the table.
Prepare a Menu
You don’t have to serve meals if it is an afternoon party, but if it is a noon party, provide lunch for guests. Light nibbles will also be fine for cocktail parties from 6 to 9 pm, plus your guests will not expect to get a full meal.
Set a Timeline
As the days go by, tick off everything you have taken care of. For instance, the first three weeks of planning a birthday party must involve sourcing invitations, guest lists, and venues, but as D-day approaches, you may arrange entertainment, food, and music.
Choose a Good Theme
A good birthday party theme will help you to streamline the planning process and get a chance to create a cohesive look from the start to the end. Picking a good theme will also help you have a head start on what it’s going to be available at the birthday party in terms of decorations online and locally. It will also prevent the frustrations of starting from scratch when you have already bought all the decorations for the party.
Make a Good Playlist
Use apps like Spotify to create a playlist of classic jazz, top 40 hits, or relaxed beats that the guest of honor will like. But you can as well mix it up as what makes sense at the start of the party won’t make sense when the celebration is at its peak.
Decide on the Size of the Party
Adults can deal with inviting 30 guests over for their birthday parties, but large parties like those involve a lot of things going on, which can be overwhelming for kids. This is why when hosting a special birthday party for a loved one, it will be best to be mindful of the number of guests to invite, plus the size and the surrounding of the party.
Decide on the Dress Code
If you want the party to have a dress code, include it in your birthday invitation cards. For casual adult birthday parties, you can ask them to dress the way they wish to. But if it is a classy birthday party, tell your guest to dress formally and wear a black tie.
Organize Birthday Party Activities
Activities and entertainment aren’t always important for adult birthday parties, but they might be an excellent way to add fun. They can as well be a great deal breaker for every guest who may not know one another too well.
Hire a Professional Photographer
When smartphones seem like they can’t just cut it for special birthday parties, you might want to enlist the services of a professional photographer. A great and professional photographer isn’t easy to come by as their schedules often fill up quickly, making it more important to book their services early.
Order a Perfect Birthday Cake
Choosing the perfect birthday cake is imperative as it helps to set the theme and tone of your party, not to mention it makes your guest of honor feel more special. Before you choose a birthday cake, note down the preferences of your guest of honor, like their favorite designs, colors, and flavors.
Buy Gifts
When putting a lot of effort and time into planning a special birthday party, remember to buy gifts for the guest of honor. You don’t have to spend a lot of money on the things they enjoy, as something small yet meaningful will still have a great impact.
Get Ready for the Unexpected
The most difficult thing about planning a special birthday party is dealing with the unexpected. To keep chaos at bay, prepare for a meltdown, keep your pets away from guests, and stock tissue, ice, and Band-Aids.
Take Care of Transportation
Getting your guests to and from your birthday party is important, especially if you plan to have alcohol involved in the celebration. If it is a getaway to a new country or city, this may include the following:
- Airport shuttles
- Taxis
- Public transportation
- Flights
Remember, the Party Favors
Party favors are the best ways to extend the experience of a birthday party long after it has ended and allow people to take home a good memory with them. They are also an amazing way to show gratitude as a party host.
Organizing a special birthday party for a loved one doesn’t have to be difficult. Tips like choosing a good theme, setting a reasonable timeline, planning your menu, and picking the best table overlays will go a long way to ensuring the success of any birthday party.
